Our Records Unit maintains all department documents, reports, subpoenas, citations and statistical information and data. The Records Unit distributes certain reports to the public and to various law enforcement agencies, including the FBI, DOJ and Chancellor’s Office. The Records Unit houses files pertaining to arrests, incidents and accidents. The Records Unit adheres to strict standards of confidentiality. Nothing about a police report is ever discussed over the telephone.
How to Obtain a Record:
This form may be submitted via mail, email or dropped off at the University Police Dept. (UPD) The report must be accompanied by the payment receipt. You must also include a notarized signature verification. A response will be mailed to you within 10 days.
You may call the UPD Records Unit at 619-594-1986 to check the status of your report request and to verify that the report qualifies for release. However, please allow 10 days for your request to be researched and mailed. You must be an involved party or a parent of a minor in order to obtain a copy of a police report or traffic accident report. An involved party includes the victim, reporting party, party mentioned, driver, registered owner, etc. If the case involves an arrest, the report may not be releasable until the case has been adjudicated by the court system. You will be required to verify your identification.
A report may be exempt from release pursuant to 6254(f) of the California Government Code. Incident reports are not releasable because they are taken for law enforcement purposes only and not subject for review. We will issue you a refund if your request is rejected.
Your report may be redacted (some portions blacked out) or have missing pages. Redactions are specifically required by law and policy, which we are unable to circumvent. Typically, property crimes will only indicate the damaged property, lost or stolen articles and the value of the loss for insurance company purposes. The investigative portion of the report is not released in order to protect the integrity of the investigation.
A request for letter of clearance is different than a request for a police report. Complete a Clearance Request Form and allow 10 days for the letter to be mailed to you. It also requires a notarized signature verification.
Law enforcement agencies must complete a Background Request Form. Please allow 10 days for a response.
Patrick Armijo, Records Supervisor